Administrative Support Team Associate, Fox Run - Part Time

About:
Macy s is proudly America s Department Store. There s a reason we ve been around for 160 years. Customers come to us for fashion, value and celebration. Macy s is also known for giving back to our communities.
The magic of Macy s ultimately comes alive in our stores, and our store colleagues are the ones making it happen. They provide outstanding customer service, create a memorable shopping experience, and drive sales results. A store position at Macy s (seasonal, part-time, or full-time) is the perfect way to explore the world of retail. Some of Macy s top executives started their careers as part-time retail sales associates. Our store positions are ideal for forming relationships, building teams, and developing leadership skills to grow your career at Macy s. Macy s stores are ideal for building capability in creating partnerships, building teams, and developing the leaders of tomorrow. Macy s is the Academy for retail careers.
Store colleague position (whether it s a seasonal job, part-time retail job, or a full-time career) is the perfect way to launch a career in the world of retail. Many of Macy s top executives started their careers in part-time retail sales roles, or as recent college graduates into our development programs in the various functions at Macy s.

Job Overview:
The AST s primary responsibilities are to organize the Store Management Office, execute operational administrative functions, oversee scheduling maintenance, balance the vault and other cash functions daily, distribute reports from My Macy s Portal to management team, facilitate the screening/hiring process, handle HR functions, and act as the HR liaison for store employees. Performs other duties as assigned.
Macy s uses a scheduling plan that allows our associates to participate in the creation of their work schedules by managing availability and identifying preferences. Additionally, during key events and peak selling times, Macy s may offer additional shifts to our associates, which they may pick up using the self-scheduling tool.

Essential Functions:

• Coordinate distribution of all incoming communications (including faxes, e-mails, memos, letters, newsletters, and phone calls) whether from customers, employees, management, or the general public
• Maintain a professional attitude with sincerity and enthusiasm reflecting Macy s commitment to our customer
• Coordinate all functions of the hiring process including prescreening applicants, correspondence with applicants, and scheduling interviews with store management
• Input employment data in the Job Requisition System and handle all new hire paperwork, orientation, and training sessions
• Balance vault and store checkbook and perform other cash functions on a daily basis
• Act as MST liaison and train colleagues on how to call in repairs
• Complete weekly store newsletter, maintain store bulletin board program, and organize store recognition allies
• Regular, dependable attendance and punctuality

Qualifications and Competencies:

• High School Diploma or equivalent required
• 1-2 years related experience
• Strong interpersonal skills with proven ability to communicate and share information with diverse groups of customers and peers.
• Resourceful and able to adapt quickly to changing priorities
• Resourceful self-starter, works well independently as well as part of a team, and able to adapt quickly to changing priorities
• Ability to work a flexible schedule with retail hours, including day, evening, weekends, and/or holidays

Physical Requirements:

• Requires prolonged periods of sitting and constant communication with customers and colleagues
• Requires working with multiple computer screens and programs simultaneously for extended periods of time.
• Occasionally required to move/reach, stoop, kneel and crouch
• Frequently lift/move up to 10lbs